This position is located in USAID’s Management Bureau’s Office of Acquisition and Assistance (M/OAA). M/OAA provides stewardship of U.S. taxpayer funds through the management, evaluation/audit, and awarding of USAID awards including contracts, grants, cooperative agreements, and other award types with small business and local capacity development goals that serve to deliver foreign assistance.
M/OAA collaborates with various Agency Bureaus and Missions to fulfill the above foreign assistance objective; hence, we aim to provide you a site that is helpful in finding resources quickly.
The Contract Specialist is responsible for supporting the Contracting Officer with administrative procurement packages. The incumbent serves as a point of contact for OAA customers, resolving inquiries and coordinating with others where appropriate. The incumbent will work with implementing partners as part of a team under the guidance of A/CORs and Senior Activity Managers, where appropriate, to build internal and external relationships and monitor and support progress toward completion of programmatic goals. The incumbent supports various components of programs and team which may involve the selection process, grant management, M&E, and engagement. They due diligence innovators and support a portfolio of nonprofits, businesses, and academic organizations to help maximize their success.
Duties and Responsibilities:
Manages a procurement portfolio and performs both basic and specialized acquisition/assistance functions
Prepares all required supporting documentation from planning to close-out.
Assists in negotiating, administering, and modifying various types of contracts for the acquisition of services, equipment, supplies, materials, and projects.
Advises on the interpretation and application of acquisition/assistance regulations and policies based upon operational and project needs.
Procures items or services for which adequate price competition is available.
Prepares solicitation documents.
Performs detailed analyses of all elements of cost in contractor proposals.
Determines the competitive range and prepares defensible justifications when required.
Recommends actions when the contractor is not in compliance with contract provisions.
Investigates circumstances to determine and recommend alternative courses of action, such as extension of delivery schedule.
Conducts contract reviews to evaluate contractor’s performance, and monitors contractor activity to assure compliance. Monitors such matters as payments, claims, and contractual changes to insure requirements of the contract are met.
Reviews completed contract file to ensure routine administrative matters are resolved or completed.
Assists in the review of procedural aspects of contract actions.
Participates in contract administration sufficient to ensure contract terms and conditions are met and that the contractor delivers the required goods or services in a timely manner to achieve the objectives of the Agency’s projects and programs.
Develops routine plans or schedules using standard references and existing information.
Assists in the procurement planning activities.
Serves as part of a team that advises program officials or staff in project planning meetings.
Advises program officials of the procurement instruments to be used.
Researches and analyzes a factual procurement policy or procedural question and provides advice on appropriate procurement methods and procedures.
Performs other duties as assigned.
Required Qualification, Education and/or Experience:
A Bachelor’s degree is required, preferably in International Affairs, Communications, Economics, Public Policy, Technology, Business or related field. Master’s preferred.
At least 4 – 6 years’ professional experience including positions working for or supporting social enterprises and/or businesses, impact evaluations, venture capital, management consulting, impact investing, and/or grant-making.
Foundation in acquisitions and specialized assistance skill set; strong knowledge of the Federal Acquisition Regulation and familiarity with Assistance – grants and cooperative agreements – policies, procedures, and practices experience negotiating contracts
Advising senior management excellent analytical skills and sound judgment
Strong Skill-sets Needed:
Organizing and Planning
Place of Performance:
Limited International and Domestic Travel
In order to ensure the health and safety of Employees and families, all the client’s employees are required to receive vaccinations as determined by the President’s Executive Order No. 14042, Ensuring Adequate COVID-19 Safety Protocols for Federal Contractors, issued on September 9, 2021 and the Safer Federal Workforce Task Force COVID-19 Workplace Safety Guidance for Federal Contractors and Subcontractors, which require COVID-19 vaccinations for all the client’s employees regardless of work location unless a medical or religious accommodation is granted by the client. The client requires all newly hired employees to be fully vaccinated (meaning two weeks after the employee receives the Johnson & Johnson single-dose vaccine or the second dose of the Pfizer/Moderna vaccines) or have an approved medical or religious accommodation by December 8, 2021 or by their start date if it is after December 8th, 2021.
The client provides equal employment opportunities to all applicants and employees, without regard to race, color, ancestry, national origin, sex (including pregnancy, gender identity or expression), sexual orientation, marital status, religion, age, disability, genetic information, or veteran status.
EEO employer – M/F/Vets/Disabled
Please email us at email@example.com with resume to be considered for this position.